ISEE TRAVELER INFORMATION related to 2022 workshops, events, conferences and programs and COVID19

Important information about travel reimbursement from ISEE:

Participants who have either partial or full travel awards from ISEE need to be aware of the following terms:

• Accommodations at any place other than the designated hotel are not eligible for reimbursement. ISEE contracts with the property, and all participants needing accommodations are required to stay at the designated hotel.
• Airline tickets purchased by traveler are not reimbursable. All airline tickets will be paid for directly by ISEE through UC Travel.

For participants receiving a "full travel award" that includes airfare reimbursement from ISEE:

• Upon notification by ISEE, participants will book airfare directly through UC Travel: 310-206-2639, option 2, or 800-235-8252, option 2. Call between 8am-4pm PST. Participants will indicate a specific group name when they call, to be confirmed by ISEE.
• UC Travel is authorized to book your preferred flights up to the cost estimate in your acceptance documentation.
• Please look up the flight you would like to book before calling UC Travel. UC Travel will let you know if the flights you would like are more expensive than other options, so are not possible.
• UC Travel will ask for travel information including: name as it appears on identification, date of birth, gender, contact information, Traveler Number/ Global Entry/ TSA pre-check, Mileage number, as applicable. 
• Forward to ISEE@ucsc.edu a copy of the airline reservation when you receive the email. Note: emails from UC Travel often go into the spam folder. Be sure to check your spam folder. 
• You will not be reimbursed if you buy your ticket in any way other than through UC Travel.

Travel insurance is required for travel awardees and strongly encouraged for all participants. Participants will be responsible for all costs associated with medical attention and/or extended stay to quarantine due to COVID-19. This includes all participants, regardless of travel award status. Travel insurance is inexpensive (~$30), and participants are strongly encouraged to avoid the potential of incurring costs which ISEE will not reimburse. ISEE will reimburse participants for the cost of travel insurance. Please reference the travel insurance page.